In the Word document, click File Save, and then click File Close. Note: Your Word document must be closed to insert it into a PowerPoint presentation. Open PowerPoint, and click Home New Slide. Select Slides from Outline.
The Microsoft Office package contains popular programs for a wide range of applications suited to the office and everyday life. The Word software, for example, is ideal for creating and editing texts. However, the word processing program is not as suited for presenting what’s been written. For this purpose, Microsoft offers the presentation software PowerPoint.
A file to store the generated presentations and Microsoft PowerPoint slide shows with the ability to edit them. It was first introduced to store the data in PowerPoint 97 Editor. Stores a set of individual slides with text, graphics, video, and audio information. With Microsoft 365 for the web (formally Office 365) you can edit and share Word, Excel, PowerPoint, and OneNote files on your devices using a web browser. Upload WORD-file. Click 'Choose File' and select Word file on your computer. Files with extension doc, docx and others are supported. File size is limited to 100 MB. Convert WORD to PPT. Click 'Convert' button to start conversion. Download your PPT. When the conversion process is complete, you can download the PPT file.
If you only need to use a short section of text from Word in your presentation, the copy and paste function is usually enough. For longer texts, Microsoft offers two practical options for adding a Word document to PowerPoint. We’ll explain the two options step by step.
- Insert Word document into PowerPoint as an object: here’s how
- Insert formatted Word document in PowerPoint: step-by-step instructions
Insert Word document into PowerPoint as an object: here’s how
Inserting a Word file into PowerPoint as an object is ideal when things have to get done quickly. It allows you to insert short texts on a slide of your presentation with just a few clicks. Splitting up the text into several slides is done manually. In the following, we explain step by step how to insert your Word document as an object in PowerPoint.
The fastest way to create a new slide for a “Word object” is through a shortcut. To do this, press down the keys [Ctrl] + [M] at the same time. Find out about other PowerPoint shortcuts in our article “The best PowerPoint shortcuts”.
Step 1: Open “Insert object” window
Open an empty or existing PowerPoint presentation. Select the “Insert” tab from the menu. Then, under “Text” in the menu ribbon, click on the icon for objects:
Step 2: Select Word file
The window “Insert object” will now open. With your left mouse, select the option “From file” and then click on “Search.” Using the file path, select your Word document and confirm by clicking on “OK.”
Make sure that the option “Display as icon” is deactivated.
Step 3: Edit object
PowerPoint inserts the Word file into the selected slide. You then have the option of moving the object or adjusting its size. To do this, select it with the left side of your mouse. Keep it pressed and drag the object to the desired position or format.
To make changes to the text, select the object by double clicking on it. You now have the option to adjust the text as usual in PowerPoint.
PowerPoint and Word can be purchased at a great price with the Microsoft 365 package through IONOS. Use the popular Office programs on up to five devices per user!
Insert formatted Word document in PowerPoint: step-by-step instructions
The second way to add a Word document to PowerPoint requires that you adjust the formatting in the Word file. The advantage of this option is that PowerPoint automatically splits the content across several slides. With the appropriate formatting, you specify how the splitting is done. Follow the step-by-step instructions to insert a formatted Word file into PowerPoint.
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You don’t have time to adjust the format of your Word document? Then you can start with step 3 and follow the instructions from there. In this case, PowerPoint will create a new slide in the presentation for each paragraph.
Step 1: Adjust Word format
Open your Word document and go to the “Start” tab. Under the “Formatting” section you’ll find various format templates. To insert the text with formatting into your PowerPoint presentation, you only need to use two format templates:
- PowerPoint generates the slide titles of your presentation from text sections with the format template “Heading 1”
- PowerPoint generates text on the slides from sections with the format “Heading 2”
Step 2: Save changes and close Word
Save and close the file before inserting the Word document into PowerPoint. To do this, select the path “File” > “Save” from the menu and then “File” > “Close.”
Step 3: Insert Word document into PowerPoint
Open your PowerPoint presentation. On the “Insert” tab, select “New slide” from the drop-down menu. Here, click on the “Slides from outline” option and then open the Word document using the corresponding file path.
Step 4: Change text format
PowerPoint inserts the Word file and splits the text over several slides. Later, you have the option to adjust the font as usual.
Using PowerPoint Macros can make frequent tasks and actions easier. In this way, you can save keystroke and mouse click sequences and use them at any time.
PowerPoint is often the program of choice for creating any ole document — and often the wrong choice. For more about how we acquired this bad habit and why you may want to break it, see this article. This article provides tips on which program to use for what.
Before you open Word, PowerPoint or Excel
Figure out what you want to cover, and its flow.
- Use the Post-it method for complex and/or a lot of potential content. Use the process results to create a written outline or use the organized stickies for your outline.
- For other material, go directly to writing an outline (hand-write, or type in Word).
DO NOT think about how you want things to look — this puts your creative process on the wrong path. DO NOT start your process in the program because you think it will save time — it actually takes longer that way.
For a true webinar (not an online meeting)
Use PowerPoint.
Do not create one or more slides for each point in your outline. Doing that creates programs that bore people, take longer than they should, and have lower instructional or persuasive quality.
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Instead, focus on slides that illustrate and support what you plan to say/cover (they don’t duplicate it). To do this: Highlight the things on your outline you want to support or illustrate. Work on those slides before you create introductory or close slides.
Tips:Do not use PPT’s notes view for your own speaker’s notes because it just doesn’t work well. Using the slides for your notes may prompt you to create overly-long decks and wordy slides. Instead: Put your speaker’s notes in a Word document. (I often put notes and the program outline in the same document.)
For an online meeting
Ms powerpoint 2003. We have lots of online meetings so let me be more specific: When you need an agenda, a report, or some other document meant to guide or support discussion: Use Word.
You can share Word the same way you do PowerPoint but it’s not always necessary for an effective meeting. Try sending the document in advance and just discussing it on the phone.
If you do not need an agenda, report or other document to discuss: Do not create any document, just talk things over on the phone.
For materials meant to be used as a reference
For policy and procedures and how-to’s; including materials that include screen-shots, graphs and so on: Use Word.
For things that will be read on their own
This includes items to be used in self-study, as well as things people will probably read on their own because they missed the presentation or meeting: Use Word.
In live training programs
Use PowerPoint sparingly as an electronic flipchart. This includes showing things you want the class to discuss or analyze (such as an example or case study), models (e.g., steps in a skill), and instructions for exercises.
Use Word for handouts, including handouts that also act as how-to reminders and reference.
One of the strangest aspects of PowerPoint’s overuse is how awkwardly it uses text. Considering the extra steps and forced-formatting, you’d think fewer people would use it at all. As clumsy as it is with text, PowerPoint makes creating and editing graphics easy as pie. If you like those functions but should really use Word, create the graphic in PowerPoint and then:
- Save just the graphic as a jpg or other graphic file and paste into Word (saving it as a file makes it easy to use and reuse)
- Or just copy and paste into Word
About Excel
People who work with lots of numbers tend to like Excel over Word. The thing is, Excel is not designed for words, it’s designed for numbers and data.
How To Add Word Document To Powerpoint
On the other hand, Word has table features that act a lot like Excel. You can sort alphabetically, search, add, subtract, and do other simple mathematical functions. More importantly, Word has table functions that automatically let you work easily with words. So next time you have a list or a short description and think it will be fine in Excel… don’t do it. Use Word and insert a table.
Making the change
You may have noticed the above shows few uses for PowerPoint. If changing from PowerPoint to Word means fighting a strong tide, start small: use Word documents in landscape orientation with two columns. Looks a lot like slides but without the bad habits!